Office

Division of Administrative Services

Planning, Budget & Financial Services

We manage and coordinate:

  • Preparation of the Department's Legislative Budget Request for operations and fixed capital outlay
  • The Department's Long Range Program Plan
  • Operating budgets for Departmental units based on the Appropriations Act and Approved Budget provided by the Executive Office of the Governor

We administer and coordinate:

  • The maintenance of ledgers
  • Payment of vendor invoices and employee travel reimbursements
  • Warrant distribution
  • Establishment and assignment of appropriate accounting codes
  • Cash and budget control
  • Cash receipt and control
  • Accounting adjustments and reconciliation
  • Analysis and distribution of financial reports
  • Financial control over contracts and grants
  • Preparation of financial statements and reports

We maintain liaison between the Department of State and the:

  • Department of Financial Services
  • Office of the Auditor General
  • Governmental Analysts in the Executive Office of the Governor
  • Legislative Committee staff and members on budgetary and planning matters as required and requested